The AMIA 2020 Annual Symposium will consider seven types of submissions: (1) Papers; (2) Student Papers; (3) Podium Abstracts; (4) Posters; (5) Panels; (6) Systems Demonstrations; and (7) Workshops. The general requirements for each type are listed here.
All submissions must conform to the format and presentation requirements described herein. Specific file formatting requirements as well as an example template are given below in the submission instructions section. Each submission should have up to three associated keywords to help in the selection of well-matched reviewers as well as organization of meeting sessions.
IMPORTANT! Deviation from the prescribed format, especially the number of pages and modifications of template margins or font sizes, may result in rejection of the submission without review. Except for podium abstracts, submitted work must be original and not previously published.
The same presentation content cannot be submitted simultaneously as different presentation types (i.e., it cannot be submitted as both a poster and as a podium abstract).
Papers from all areas of biomedical informatics will be considered, with particular emphasis on those that align with the content themes for the AMIA 2020 Annual Symposium. Authors of accepted papers will have 18 minutes to present their work at the symposium including any question and answer period.
An individual may be a first author of only one paper submitted for consideration. Papers must not be in press or under consideration for presentation or publication elsewhere. Papers must be formatted to be 5-10 pages (including all tables, figures, references, and acknowledgements (U.S. Letter; 8.5 x 11 inch) in length and include:
- The names, academic degree(s), affiliations, and locations (city, state, and country, if international) of all authors;
- An abstract of 125-150 words summarizing the submission, which should also be entered into a text box in Step 2 of the online submission form;
- Optional illustrations (figures or tables);
- References, if applicable.
Students are invited to submit papers that describe complete or nearly complete research or development efforts in informatics that was primarily carried out by the student. All designated student papers follow paper format requirements and will first be reviewed through the standard review process, along with all other submitted papers. Student papers that are accepted will be presented in a regular paper session and included in the Annual Symposium Proceedings.
An individual may be a first author of only one student paper submitted for consideration. Student papers must not be in press or under consideration for presentation or publication elsewhere. Papers can only be submitted as a student paper or a regular paper, not both.In addition, all accepted student papers will be referred to the Student Paper Advisory Committee (SPAC) for consideration for the Student Paper Competition. Eight student papers will be selected by the SPAC as finalists for the award competition and these eight papers will be presented at a special session. The eight finalist papers will be presented twice during the symposium. It is up to the submitting student to ensure that their paper is correctly identified as a student paper proposal.
Individuals, who as of March 1, 2020, are enrolled in a degree granting program or in an academic program, such as a medical residency or a post-doctoral fellowship, are eligible to enter a paper into the Student Paper Competition. Work performed as part of a large, collaborative effort is acceptable; however, the student paper will be judged on the student’s specific contributions to the project, which must be clearly delineated. Only individual students, not groups, may submit papers for consideration in the Student Paper Competition. Preparation of a manuscript must be entirely the work of the student, and single authorship is strongly encouraged. Co-authorship is usually limited to the student’s primary advisor. Entries from international students are encouraged. Papers submitted for consideration in the Student Paper Competition must adhere to the same requirements as described in the Papers category and, in addition, student authors must provide:
- The name and address of the training program;
- Clear identification of the primary advisor of the student submitting the paper;
- All co-authors and a description of that particular author's contribution to the work;
- An attestation of the student's contribution to the manuscript with respect to the following items: (a) The text of the manuscript itself; (b) The data collected for any analysis; (c) The actual data analysis; (d) The review of the literature; (e) If a system was developed, the role of the student in the coding/development of the system; and (f) The evaluation of the results and the formation of the conclusion;
- The student will be asked to upload a PDF of the attestation letter signed by their primary advisor confirming items a-f above.
The podium abstract format allows for the presentation of cutting-edge unpublished research that the author wishes to reserve publication rights for future consideration or outstanding work previously published in a peer-reviewed journal. Priority will be given to previously unpublished work. Authors of accepted podium abstracts will have up to 18 minutes to present their work at the symposium including any questions and discussion.
An individual may be the first author of only one podium abstract submitted for consideration in this category. Abstracts will not be indexed in MEDLINE, enabling authors to submit their best work that is destined for future journal publication. Contributions may also consist of abstracts based on work published in peer-reviewed journals in the last year (i.e., publication after March 2019); however, works published as proceedings for other conferences will not be accepted. Citation of the previous work is required.
Submissions must be submitted as a two-page (including all tables, figures, references, and acknowledgements) (U.S. Letter; 8.5 x 11 inch) document and include:
- The names, academic degree(s), affiliations, and locations (city, state, and country, if international) of all authors;
- A structured abstract must be submitted that includes the following sections:
- Introduction – A short background and objective(s) of the study;
- Methods – Design, setting (if appropriate), patients or participants (if appropriate), interventions (if appropriate), and main outcome measurement;
- Results – Key findings;
- Discussion – Key Conclusions with direct reference to the foundational advancement or biomedical application of the work;
- Optional illustrations (figures or tables);
All podium abstract submissions must have a brief (50-75 words) abstract. The abstract paragraph does NOT have to be part of the document but must be entered on the submission website in the Abstract box in Step 2 of the online submission form.
Posters are the preferred format for presenting preliminary research or results of small-scale studies, illustrating and discussing innovative systems and services, describing experimental and in-practice projects and programs, reporting experiences with educational programs, and other dimensions of biomedical and health informatics. The poster sessions have been an increasingly vibrant and popular component of the symposium, offering direct access to the authors in a way not possible through podium presentations. Each accepted poster is displayed during one of the 90-minute poster sessions at the symposium. At least one author must be present at the poster session.
An individual may be a first author of only one submission for a poster presentation. Posters must reflect new work, and not reflect work that is in press or previously published elsewhere.
Your uploaded poster manuscript file must be submitted as a one-page (including all tables, figures, references, and acknowledgements) (U.S. Letter; 8.5 x 11 inch) document and include:
- The names, academic degree(s), affiliations, and locations (city, state, and country, if international) of all authors.
- A description of the problem addressed and specific purposes of the system, service, or project; or, in the case of original research, an overview of the methodology, evaluation results, and conclusions
- Optional illustrations (figures or tables), which must fit in the one-page limit
- References, if applicable
All poster submissions must have a brief (50-75 words) abstract. The abstract paragraph does NOT have to be part of the document but must be entered on the submission website in the Abstract box in Step 2. (Please DO NOT copy and paste the entire one-page document into that box).
Panel sessions are designed to present an integrated set of perspectives or experience on a current topic in clinical research informatics. Panel topics may be on a specific aspect of theory, application, policy, trends, or experience pertaining to any aspect of biomedical or health informatics, or may provide interdisciplinary viewpoints that cut across traditional themes. Panel submissions and final presentations should demonstrate collective reflection and integration of the content presented by each of the panelists, or offer engaged forms of dialogue and interaction between panelists and audience. Scholarly debate among presenters is encouraged, as are panels that incorporate science, practice, and policy themes to improve the conduct of clinical and translational research. Panels should be limited to four participants and a moderator, and should be timed to allow one-third to one-half of the session for audience participation. Panel sessions are 90-minutes. An individual may be the primary organizer of only one panel, and may not participate on more than two panels total.
In recognition of AMIA’s commitment to diversity, individuals submitting panel proposals are encouraged to ensure that participating members represent a diversity of gender, race, ethnicity, as well as career level and thematic expertise as relevant to the topic of the panel. Diversity will be a consideration by the SPC when evaluating proposals.
The uploaded panel manuscript file must not exceed a maximum of three pages (including all tables, figures, references, and acknowledgements) (U.S. Letter; 8.5 x 11 inch) and include:
- The names, academic degree(s), affiliations, and locations (city, state, and country, if international) of the panel organizer and all participants;
- An abstract of 150 words, describing the panel and its learning objectives, which should also be entered into a text box at the beginning of the online form to be used in the online program;
- A general description of the panel and the issue(s) that will be examined and a brief description of each panelist's presentation;
- An explanation why the topic of this panel is timely, urgent, needed, or attention grabbing is required with a discussion of anticipated audience;
- A list of discussion questions to enhance audience participation;
- A statement from the panel organizer that all participants have agreed to take part on the panel.
Systems demonstrations illustrate one or more aspects of a leading-edge system that is in use, under development, or at a testing or prototype stage. Each demonstration is 30 minutes long, including any questions and discussion.
An individual may be a first author of only one proposal for a systems demonstration.
Your uploaded systems demonstration manuscript file must be submitted as a one-page (including all tables, figures, references, and acknowledgements) (U.S. Letter; 8.5 x 11 inch) document and must include:
- The names, academic degree(s), affiliations, and locations (city, state, and country, if international) of all presenters;
- An abstract of 125 words summarizing the proposal, which will also be entered into a text box at the beginning of the online form to be used in the online program;
- A description of the specific purposes of the system, service, or project; the problems in health care practice, biomedicine, or research in informatics that it is designed to address; and the purpose or features of the system, service, or project that make it particularly innovative;
- A statement of the degree to which the system or service has been deployed, as of the date of submitting the proposal.
The abstract paragraph does NOT have to be part of the document but must be entered on the submission website in the Abstract box in Step 2. (Please DO NOT copy and paste the entire one-page document into that box).
Half-day (3-hour) and full-day (6-hour) workshops are dedicated to in-depth treatment and collaborative discussion of special topics and interests of relevance to the broad biomedical informatics community. These workshops are divided into two categories: (1) Instructional Workshops, focusing on knowledge base and competency development by participants; and (2) Collaborative Workshops, intended to support the creation and ongoing activities of communities-of-practice within AMIA. Workshops should have no more than five participants.
Instructional Workshops are limited to three hours in length and should include a combination of didactic and interactive content delivery, as well as participant interaction. Such workshops should be designed to address the needs and interests of individuals at all levels of experience relative to the selected topic area(s) and be led by individuals with appropriate subject matter expertise. The SPC encourages proposals that will bring together individuals with similar or different roles in developing, implementing, or using informatics in practice, management, education, research, or policy. Further, the SPC seeks a balance between workshops that address essential core informatics theory and principles, with those that address practical applications, current issues, and emerging trends and developments in informatics, aligned with overall meeting themes.
Collaborative Workshops may be either three or six hours in length, and are intended to encourage participation and collaboration using mechanisms such as discussion forums (e.g., shorter didactic presentations or panels followed by group discussions), research forums (e.g., presentations and discussions related to scientific advancements in a targeted areas of informatics innovation and practice), or a challenge/competition (e.g., individual or group submissions addressing a specific topic or scientific/technical challenge). Individuals submitting either type of workshop proposal are encouraged to coordinate their activities and submissions with one or more AMIA Working Groups (WGs) as a means of raising the profile of WGs and their constituents at the Annual Symposium.
The SPC may ask individuals proposing thematically similar workshops in an independent manner to integrate their submissions prior to acceptance.
In recognition of AMIA’s commitment to diversity, individuals submitting workshop proposals are encouraged to ensure that participating members represent a diversity of gender, race, ethnicity, as well as career level and thematic expertise as relevant to the topic of the workshop. Inclusion of students in workshops is especially encouraged. Diversity will be a consideration by the SPC when evaluating proposals.
Individuals proposing workshops should be available to present on Saturday, November 14, or Sunday, November 15, and should confirm their availability on each of those days.
Workshop proposals must not exceed a maximum of four pages (U.S. Letter; 8.5 x 11 inch) in length and include the following information:
- A descriptive title for the workshop;
- An indication of the workshop type (i.e., instructional or collaborative) and suggested length for collaborative workshop proposals (3 or 6 hours);
- The names, academic degree(s), affiliations, and locations (city, state/province, and country, if international) of all workshop faculty;
- A summary of 250 to 300 words that describes the content of the workshop;
- An outline of topics to be covered and description of interactive components of the workshop;
- Specific educational objectives or outcomes that participants can expect to achieve
- A description of who should attend (e.g., clinicians, educators, leaders in healthcare or other organizations, researchers, policy makers, IT professionals);
- A description of prerequisites knowledge that participant should have, if any
- Indicate if the workshop instructional level is introductory, intermediate, or advance or a combination. In the latter case, list the percentage of each level;
- Experience of the workshop instructors/leaders in in the targeted content areas;
- If applicable, an indication of WG affiliations for the workshop (including the names of the individuals within each WG providing a formal endorsement of the submission);
- A list of conferences where this workshop has been previously presented, including past AMIA meetings.