Registration

Full registration fees for members, non-members, and students cover all events except for designated affiliate events and selected special events. Please note the AMIA Conferencing Policies for Public Health and Safety.

Pricing

Virtual Conference

The pre-recorded virtual conference registration includes access to the recorded presentations during the conference dates. This collection of presentations and slides includes oral presentations, most panels, posters, and were recorded in advance of the live conference. We will also make available slides from keynote presentations when possible. The pre-recorded virtual conference does not offer CME/CNE Credit.

Full Registration (Workshops included)

By Mail

If you would like to mail your registration form and payment, please download the registration form and return to:

American Medical Informatics Association
P.O. Box 412989
Boston, MA 02241-2989

Member Rates

Member rates apply to anyone who has a full AMIA membership for 2023.

Speaker Rates

Important: As noted during the submission process, all accepted presenters are required to register for the conference.

If you are presenting at the AMIA 2023 Clinical Informatics Conference, please be sure to choose "Speaker Registration" to ensure that you receive important presenter communications.

Speaker rates apply to primary authors of all AMIA 2023 Clinical Informatics Conference accepted oral presentations, ignite-style talks, systems demonstrations, posters. These rates also apply to all panel and workshop presenters. Speaker rates do not apply to secondary authors. The speaker rate will not apply to the daily registration rate.

Student Rates

Student rates are for full-time students. They do not apply to part-time students. All students MUST present proof of student status including both a photocopy of a current, valid student ID plus a letter from the university/college registrar’s office verifying current full-time enrollment in a degree or post-doctoral program at the time of the AMIA 2023 Clinical Informatics Conference

Updating Your Registration

If you would like to edit your existing registration, you may do so at any time through the Attendee Service Center.

Cancellation Policy

Cancellation of a conference registration does not constitute cancellation of a hotel room. Please be sure to handle both separately. Cancellation and refund requests must be received by AMIA in writing (send request to the AMIA Meetings Department).

• By April 6, 2023: Full refund minus $75 processing fee.
• April 7 – April 27, 2023: 50% refund.
• After April 27, 2023: No refunds will be issued.

Non-Transfer Policy

Paid Registrations are non-transferable to another person or to another AMIA meeting.

Payment

Online registration is for credit card payments only. If you would like to pay by check, purchase order, or wire transfer (please include additional $25 for the wire transfer bank fees), mail the registration form to the AMIA office.

Consent to Use Photographic Images

Registration and participation in AMIA meetings and activities constitutes an agreement by the registrant to AMIA’s use and distribution of the registrant or attendee’s images or voice in photographs, videotapes, electronic reproductions, and audio record such events and activities.

Photography and Videography Policy

All filming, taping, recording, live streaming in any medium including via the use of tripod-based equipment or mobile devices, of the AMIA 2023 Clinical Informatics Conference is prohibited, except as allowed with the written consent of AMIA. Only the official AMIA Photographer/Videographer and properly credentialed press are allowed to take videos of exhibits, exhibitor spaces, or any conference programming. Those found taking videos will be asked to provide proof of approved press credentials.

Special Accommodations

Accommodations can be made for a variety of needs (breastfeeding, dietary, visual, hearing, mobility). Please contact the AMIA Meetings Department early as possible to discuss your needs.

AMIA Meeting Anti-Harassment Policy

AMIA is proud to be an organization of diversity and inclusion, and we want all members to have confidence in our collective commitment to efforts and actions that demonstrate that commitment regardless of age, disability, ethnicity, gender, gender identification, sexual orientation, race, or religion.

AMIA is committed to providing an atmosphere that is welcoming and that supports our goals for members to learn and grow professionally. Consistent with this commitment, it is AMIA policy that all participants at AMIA meetings will enjoy a welcoming environment that is professional, collegial, and harassment free. All participants at AMIA meetings are expected to behave in a courteous, professional and civilized manner and to refrain from demeaning, discriminating or harassing behavior or speech. This policy applies to all participants including attendees, speakers, sponsors, exhibitors, guests, staff and contractors.

Unacceptable behaviors include:

• intimidating, harassing, abusive, discriminatory, derogatory or demeaning speech or actions by any participant at an AMIA meeting and in one-on-one communications carried out in the context of the meeting.
• harmful or prejudicial verbal or written statements or visual images (including presentation slides) related to age, disability, ethnicity, gender, gender identification, sexual orientation, race, religion, or other personal characteristics.
• unwelcome and uninvited attention, contact, or physical harm;
• real or implied threat of professional or personal damage.

Individuals who experience, witness, or become aware of unacceptable behavior at an AMIA meeting should report the incident to an AMIA staff member. Any person who has suffered physical harm or believes their physical safety is threatened should notify venue security or call 911.

AMIA reserves the right to remove an individual from a meeting without warning or refund, to prohibit an individual from attendance at future meetings, and to take such other actions as deemed appropriate by the AMIA Board of Directors.