AMIA 2023 Annual Symposium Call for Participation
We are no longer accepting proposals for the 2023 Symposium.
We invite you to contribute your best work for presentation at the AMIA 2023 Annual Symposium. The AMIA 2023 Annual Symposium showcases submissions from scientists, clinicians, trainees, educators, policy makers, administrators, industry professionals, and technologists from around the world.
The theme of AMIA 2023 Annual Symposium is Transforming Healthcare and Biomedicine for a Sustainable Future. Now, more than ever, healthcare and biomedicine face significant challenges in a number of areas, including staffing, knowledge translation, finances, and supply chain. Today’s challenges underscore the need for innovations in the field of informatics that not only transform healthcare and biomedicine but do so sustainably. As agents of change and transformation, we as informaticians must ensure our work helps to bring about a more equitable and sustainable future.
The AMIA 2023 Annual Symposium will consider submissions of the following types:
- Paper, Student Paper
- Podium Abstract
- Poster, Panel
- Informatics Debate
- Systems Demonstration
All submission types must share the latest innovations from the informatics community. To support a diverse and inclusive environment, we will be offering program committee members, authors, reviewers, and moderators inclusive language guidelines and training. All submissions accepted for presentation at the AMIA 2023 Annual Symposium will be subject to review and agreement with the AMIA Inclusive Language Guidelines.
Important Submission Information
Complete the online submission form as instructed and attach your submission formatted in compliance with the directions provided. Please review instructions and requirements for each of the major parts of a submission.
In recognition of AMIA’s commitment to diversity, individuals submitting panel and workshop proposals are encouraged to ensure that participating members represent a diversity of gender, race, ethnicity, as well as career level and thematic expertise relevant to the topic of the workshop. Inclusion of students in workshops is especially encouraged. Diversity will be a consideration by the SPC when evaluating proposals.
The submitting author will receive the decision notification from AMIA regarding the submission and, if accepted, will have to resubmit. Once a submission is on the person’s record, it cannot be transferred to another individual. If you do not think that you will be with the same organization through June 2023, it may be better if someone else creates the actual submission.
By submitting to the AMIA 2023 Annual Symposium, all presenters agree that if their submission is accepted, they will register either for the full conference at the designated author registration rate or for the day they are presenting at the daily registration rate. Submitters for panels, workshops and informatics must make their co-presenters aware of this policy.
The target audience for this symposium includes physicians, nurses, dentists, pharmacists, and other clinicians; health information technology professionals; computer scientists and systems developers; policy makers; public health professionals; biomedical engineers and bioinformaticians; healthcare industry professionals; consultants and vendor representatives; medical librarians; academic researchers and scientists; and other individuals involved in the collection and dissemination of health information.
The AMIA Board of Directors approved an official resource as a submission guideline for AMIA meetings -- the AMIA Inclusive Language and Context Style Guidelines. The AMIA Diversity, Equity and Inclusion Communications Subcommittee created inclusive language guidelines to educate and empower authors, reviewers, and moderators to take responsibility for using inclusive language in AMIA scholarship. A team of DEI informatics subject matter experts taught a four-hour workshop at AMIA 2022.
The AMIA 2023 Annual Symposium will consider 8 types of submissions. All submissions must conform to the format and presentation requirements described herein. Specific file formatting requirements as well as an example template are given below in the submission instructions section. Please also pay particular attention to instructions at the end on the File Format Requirements and Reference Format. Each submission should have up to three associated keywords to help in the selection of well-matched reviewers as well as organization of meeting sessions.
Important: Deviation from the prescribed format, especially the number of pages and modifications of template margins or font sizes, may result in rejection of the submission without review. Except for podium abstracts, submitted work must be original and not previously published.
Read the general requirements for each type:
The AMIA 2023 Annual Symposium will be primarily organized around the six major areas of biomedical informatics, which reflect the spectrum of biomedical research and practice, from molecules to populations. Authors will be required to select one major thematic area of emphasis for their submission:
Scope and Breadth of the Annual Symposium
Thoughtful classification of your submission helps to ensure that each submission is reviewed by persons knowledgeable about its content. In addition, it helps greatly in structuring the meeting sessions, allowing better grouping of papers and presentations by area of interest. We recognize that no classification system is perfect and ask you to use your best judgment in making the determination for which themes and keywords best reflect your submission’s content.
The field of research and practice in biomedical informatics is as broad as the field of biomedicine and health care. Therefore, to facilitate the overall review process as well as support clustering of accepted submissions into meaningful sets, authors will be required to provide at least one, and up to three, keywords from the list below and up to five additional keywords that they feel best characterizes their work.
The AMIA 2023 Annual Symposium submissions will be categorized as either: (1) foundational contributions to informatics methods ("Foundations"); (2) reports on the application of informatics in the context of health ("Applications"); or (3) discussions of policy topics influenced or impacted by informatics ("Policy"). Reflecting the often cross-cutting implications of informatics innovations, submissions may be categorized into multiple tracks simultaneously.
From the time that authors begin to prepare their papers, abstracts, or proposals, they should consider whether their principal results and insights would more aptly be presented as a foundational, applied, policy, or some combination therein.
Authors are in the best position to make a final decision about track at the time they wish to classify their contribution. Note that all track assignments by authors will be reviewed by the SPC and subject to reclassification in selected cases.
Each submission at the AMIA 2023 Annual Symposium, regardless of the type, will require one learning objective as part of the submission.
As an accredited provider, AMIA must design all activities to inspire and enable change in the learner’s everyday practice.
- AMIA is accredited by the Accreditation Council for Continuing Medical Education (ACCME) to provide continuing medical education to physicians.
- AMIA is accredited as a provider of nursing continuing professional development by the American Nurses Credentialing Center's Commission on Accreditation.
Resulting change may be a difference in knowledge and competence, performance, or patient outcomes. Educational design in this environment includes creating outcomes-based learning objectives. A good learning objective will define the desired outcome of your presentation by completing the sentence "After participating in my session the learner will be able to…"
Writing an Appropriate Learning Objective
- Define what you want the learner to be able to do, or do better, after participating in your session. Be specific! Avoid words like "understand," "recognize," or "learn." Instead use words that denote action by the learner, like "implement,", "apply," "create," or "measure."
- Perform a needs assessment. What new knowledge strategy, or skill will you provide so the learner can successfully incorporate change to their daily practice? Another way to think about this is to ask what the current standard practice is, compared to what it should be. Your presentation will provide the skills or strategies to make the change to best practice by the learner.
- The learning objective you write to address these two questions will pique the learner’s interest in attending your session.
Industry-authored and industry-client collaborative papers, abstracts, panels, demonstrations, and posters are welcome for submission as described above. No special submission designation is required. All industry submissions will be considered according to the standard review process. Industry submissions should not market and promote a specific product or company.
File Format Requirements
Your uploaded PDF file must be in compliance with the requirements listed under each Category of Submission. Papers, podium abstracts, panels, posters, and systems demonstrations will appear in the AMIA 2023 Annual Symposium Proceedings. Adherence to the following requirements throughout all categories of submission ensures a consistency that facilitates the review process and proceedings.
Download the appropriate sample template [Word]:
- Papers, Student Papers, Podium Abstracts, or Posters
- Informatics Debates
- System Demonstrations
Please note: Submissions that do not meet the formatting requirements may be rejected without review.
- A PDF file.
- A single column formatted document.
- Adherent with the page length restrictions stated in the category descriptions. Please note that the page limit includes all tables, figures, references, and acknowledgements.
- Formatted for U.S. Letter (8.5 x 11 inch) paper size with one-inch margins left, right, top, and bottom.
- And, the text within the Submission is formatted as follows:
- Title is 14-point bold, centered, title case (using initial capitals for each word in the title other than articles and prepositions);
- Below the title, are the names, credentials, institutions and locations of the author(s) or panelists, exactly as they are to appear in the online and print programs and the Proceedings, using 12-point Times New Roman typeface, single column, bold, centered, upper and lower case using appropriate capitals;
- The main text of the submission is single-spaced in 10-point Times New Roman typeface, justified, one-column format;
- Individual pages are not numbered;
- All caps, bold, italics, or underline are only used for emphasis;
- No track changes from word processing software.
- The format of credentials and other author information appearing in the online and printed materials is subject to revision by the AMIA office. It is the responsibility of the submitting author of each proposal to provide full and accurate information about all authors named.
Submission Data Accuracy
All information in the conference website, online program, pocket guide, the mobile event app, and the Proceedings table of contents including but not limited to presentation title, author names, author affiliations, and the order in which the authors are listed is sourced directly from the online form authors fill out at the point of submission. Submitting authors are responsible for submitting full and accurate information exactly as you would like it to appear. Co-authors who reach out to AMIA staff about programmatic inaccuracies will be redirected to the submitting author to update/correct information in the submission system.
References must be included in the PDF document. Links to web pages will not be accepted. Bibliography and references must follow the Vancouver Style. Cite all references in the text, tables, or figure legends, using the following reference format: in the text, use eight-point superscript to indicate reference numbers; ten-point numbers in square brackets is an acceptable, although not preferred, alternative.
Under a centered heading "References" at the end of the submission, provide a list of references cited, in order of occurrence in the manuscript, and with titles using initial capital only. References must fit within the allotted page(s) for the respective submission categories. List all authors of any cited work when there are six or fewer authors; for more than six, list only the first three followed by "et al."