AMIA Elections and Nominations

The Secretary is an officer of AMIA. The Secretary will be a member of AMIA in good standing who has previously served in an AMIA volunteer leadership position.

The specific roles and responsibilities of the Secretary are to:

• Serve on the Executive Committee
• Report to the Chair of the Board of Directors
• Conduct the activities of the Corporate Secretary
• Sign corporate documentation when required
• Work with the AMIA office to manage corporate documents, minutes, records, lists and legal records
• Work with the AMIA office to distribute meeting materials for the Board, Executive Committee and general membership meetings in a timely manner
• Record actions taken during Executive Session and report such actions in open session unless the Board has sealed the Executive Session minutes. Record the appropriate abstentions and individuals that abstain from voting during Executive Session
• Maintain sealed records according to AMIA’s Record Retention Policy
• Work with the Chair to ensure the volunteer committee process is handled effectively

There are a few additional key attributes candidates the Secretary must possess:

• A current active or recently past successful AMIA volunteer leader.
• The ability to participate in complex discussion while still maintaining detail about the discussion for documentation purposes.
• Demonstrated ethical actions and standards.
• The ability to devote the appropriate time to AMIA.

The Secretary will serve a 2-year term for (2024-25) and is limited to two consecutive terms.

The Treasurer is an officer of AMIA. The Treasurer will be a member of AMIA in good standing who has demonstrated commitment, active service and leadership, and is committed to furthering AMIA’s mission and vision. The Treasurer will have previously served in an AMIA volunteer leadership position including as a member of AMIA’s Finance and Investment Committee and will have a demonstrated knowledge of non-profit financial management.

The specific roles and responsibilities of the Treasurer are to:

• Serve on the Executive Committee
• Serve as an ex-officio advisor to the Audit Committee
• Serve as an ex-officio advisor to the Finance and Investment Committee
• Report to the Chair of the Board of Directors
• Sign appropriate corporate documentation and federal agreements
• Work with the AMIA office to ensure the fiscal accountability of AMIA and to understand the overall efficiency and cost effectiveness of AMIA’s accounting policies, procedures, and systems
• Work with the AMIA office to prepare an annual budget to be presented to the Executive Committee, Finance and Investment Committee and Board
• Work with the AMIA office to distribute financial reports for the Board, Executive, Finance and Investment and Audit Committees, and general membership meetings in a timely manner
• Review and critique monthly financial statements, schedules, and investment reports
• Review and approve the expenses of the CEO
• Ensure that checks valued at $300,000+ have appropriate documentation and notifications
• Approve in writing (including by e-mail) any authorization from the CEO or Executive Vice President to borrow funds on behalf of AMIA for periods, not exceeding 90 days, in anticipation of maturity of investments and other expected revenues. Any other type of borrowing shall require the specific approval of the Executive Committee.
• Bring financial leadership to the organization by combining strategic thinking, long-term planning, and leadership skills to connect AMIA’s finances and its mission.
• The ability to devote the appropriate time to AMIA.

The Treasurer will serve a 2-year term for (2024-25) and is limited to two consecutive terms.

The Board of Directors is the principal policy making body of AMIA as set forth in the AMIA bylaws and articles of incorporation. The strategic plan is set by the Board in accordance with AMIA’s mission. The Board is responsible for ensuring AMIA is meeting our strategic goals and that our finances are sound. The Board is accountable to AMIA’s members. Each Board member is expected to be a committed and participating part of the Board of Directors and be a member of AMIA in good standing.

Board members are expected to:

• Support the mission of the organization
• Attend board meetings as an active, prepared participant
• Keep board materials and board conversations confidential
• Attend AMIA meetings and membership events
• Serve as liaisons to committees and task forces
• Understand governing, board oversight, and fiduciary responsibilities
• Provide a financial contribution to the LEAD Fund (100% participation is sought)
• Respond timely to organizational requests
• Speak knowledgeably and as one voice for AMIA

Directors serve a three-year term (2023-2025) and may be elected to serve two consecutive terms.