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AMIA is a community committed to the vision of a world where informatics transforms people’s care. Over the last 35 years, the use of informatics has grown exponentially to improve health and to make better healthcare decisions. Today, informatics is the key to accelerating the current goals of healthcare reform.

AMIA operates in a completely remote work environment and in recent years has been recognized as a Top Employer of Choice for an Effective and Flexible Workplace as a winner of the When Work Works award.

AMIA is pleased to offer benefits that include fully paid medical, dental, long term disability, and life insurance in addition to a retirement program and an attractive paid leave plan.

At AMIA we are committed to diversity and creating an inclusive environment for all employees. We are proud to be an Equal Opportunity Employer. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, age, ethnic or national origin, gender, sexual orientation, gender identity/expression, pregnancy, marital status, religion, physical or mental disability, military/veteran status, or any other protected status.

AMIA operates in a permanent remote work environment.

Current Openings

Controller

The Controller is responsible for the day-to-day accounting activities; ensuring that financial statements, receivables, payables, bank reconciliations, federal and state filings are handled accurately and efficiently. The Controller serves as the liaison to the auditors, investment consultant, banks, and as the main contact for the AMIA Treasurer. Responsibilities also include preparation of the annual budget and quarterly forecasts. The Controller reviews financial controls and recommends operational improvements to ensure that AMIA is compliant with GAAP standards and regulatory requirements. The Controller is the staff liaison to AMIA's Finance and Investment Committee.

Key responsibilities include recording AMIA's financial transactions to oversee the financial health of the organization. This includes accounts receivable, accounts payable, vendor records, payroll records, cash and investments.

  • Oversee all accounts, ledgers, and reporting systems ensuring compliance with appropriate GAAP standards and regulatory requirements
  • Maintain internal control and safeguards for receipt of revenue, expenses, program budgets and accurate documentation
  • Responsible for integrity and updates to all financial systems, financial reporting systems and the financial aspects of association management software
  • Maintain AMIA Accounting Manual to include all current policies and procedures
  • Plan and collaborate with staff to prepare AMIA's annual budget
  • Lead annual audit and 990 preparation process with external auditors with support from AMIA management
  • Consistently analyze financial data and present financial reports in an accurate and timely manner to keep staff and senior leaders abreast of AMIA's financial status
  • Prepare monthly and annual financial statements to both financial and non-financial audiences including variance reporting and projections
  • Manage external banking and investment relationships to optimize cash flow and investment reporting
  • Serve as staff liaison to the Finance and Investment Committee and Audit Committee
  • Support financial aspects of year-end human resource's function that pertain to special payrolls, 401K and applicable tax and reporting activities
    Skills
  • Thorough understanding of finances and accounting in non-profit member focused organizations and the importance of transparency
  • Understand the interaction of AMS (Fonteva Salesforce) and related third-party software with AMIA's financial systems (Sage Intacct).
  • Agility and inclination to advance complex projects and to solve problems in a collaborative mode
  • Exceptional programmatic budget planning including effectively working with staff
  • Ability to work in tandem with executive level management to explore and plan for strategic business process change initiatives that can be championed through finance and accounting
  • Knowledge of applicable rules, regulations and best practices of non-profit organizations

  • Demonstrate expertise in financial reporting and accounting rules in accordance with GAAP.
  • Monitor and control the direction, allocation and usage of financial resources.
  • Demonstrate a commitment to lifelong learning and keeping one's own skills sharp and relevant.
  • Consistently meet deadlines or communicate potential delays in advance.
  • Demonstrate critical thinking, propose solutions when identifying blockers.
  • Develop and contribute to best practices.
    Team and Company-Wide Responsibilities
  • Communicate deadlines with lead-time for the team.
  • Contribute to cooperative, healthy, team spirit.
  • Communicate individual and team issues in a positive and constructive manner.
  • Proactively provide data and useful resources to staff.
  • Offer solutions or other options to improve current systems when identifying issues or presenting problems.
  • Deliver a high level of customer service for internal as well as external customers.

  • Education: College degree required in business administration, accounting or finance, MBA or CPA a plus
  • Knowledge: Thorough understanding of finances and accounting in non-profit member focused organizations database systems and applications, including customization and report writing
  • Work Experience: 8+ years related experience with increasing responsibility in finance department
  • Technical Skills: Strong MS office skills; in-depth experience with Sage Intacct accounting software
  • Required: Must be able to travel 7-10 days per year.

Senior Director of Education

The Senior Director of Education will oversee the planning and implementation of online and in-person education. This role is responsible for the administration, evaluation, and improvement of educational programs in all learning formats. The Senior Director of Education will collaborate with various departments to meet strategic objectives and ensure the delivery of high-quality educational content.

The Senior Director of Education provides strategic leadership for planning, implementing, and evaluating educational programs and initiatives. This role involves collaborating with various departments to deliver high-quality educational content, managing budgets, and ensuring compliance with ACCME requirements. Reporting to the VP, Education Operations, the Senior Director of Education must possess strong leadership, strategic planning, and project management skills, and build relationships with key stakeholders to support the organization's educational goals.

  • Collaborate to ensure education is developed within established organizational standards.
  • Oversee the administration and evaluation of educational programs.
  • Collaborate with committees, members, and staff to identify educational needs, learning objectives, target audiences, teaching methods, and outcomes.
  • Provide leadership, strategic vision, and direction to the education team for identified projects.
  • Manage the budget for educational programs and ensure on-time delivery of projects.
  • Coordinate with marketing and communications teams to promote educational offerings.
  • Ensure compliance with ACCME requirements for educational activities.
  • Support organizational priorities with flexibility and adaptability.

  • Proven experience in educational program management.
  • Strong leadership and strategic planning skills.
  • Excellent communication and collaboration abilities.
  • Ability to manage budgets and meet deadlines.
  • Knowledge of ACCME requirements and educational best practices.
  • Advanced degree in education, instructional design, or a related field.
  • Minimum of 10 years of experience in educational program management, with at least 5 years in a leadership role.
  • Experience with e-learning platforms and digital education tools.
  • Strong analytical skills and the ability to use data to drive decision-making.
  • Experience in managing cross-functional teams and working with diverse stakeholders.
  • Excellent project management skills with a track record of delivering projects on time and within budget.

  • Deliver a high level of customer service for internal as well as external customers
  • Collaborate with organizational partners to establish deadlines and hold partners accountable
  • Communicate clearly and effectively around deadlines and educational requirements for a project

Technical Events Manager

The Technical Events Manager is a remote role reporting to the Vice President of Information Technology and is primarily responsible for supporting AMIA’s education and meetings team in delivering technology solutions for live education events. This position emphasizes expertise in Salesforce and Fonteva Events, enabling the effective management of event data, participant engagement, and seamless process workflows tailored to AMIA's standards. The Technical Events Manager will work closely with AMIA's Database Manager to ensure alignment with AMIA’s data governance policies and maintain data integrity across event platforms.

The Technical Events Manager serves as a technical partner to the education team, ensuring that event-related technologies are effectively implemented and aligned with AMIA’s strategic goals. The role involves managing the technical infrastructure for virtual and hybrid events, defining and documenting processes, and delivering solutions that meet AMIA’s compliance and data governance standards.

  • Primary ownership of event registration process comprised of both online and on-site elements such as mobile app and event badge printers.
  • Salesforce and Fonteva Events Management: Leverage expertise in Salesforce and Fonteva Events to manage and configure event data, enhance participant experience, and align processes with AMIA’s organizational requirements.
  • Business Analysis and Process Documentation: Define, document, and refine event processes to support AMIA’s education team and ensure compliance with data governance policies. Collaborate with the Database Manager to uphold data consistency and integrity across systems.
  • Data Analysis and Reporting: Collect and analyze engagement data, such as app usage and survey responses.
  • Vendor and Integration Management: Manage vendor relationships, handle API integrations, and troubleshoot external tools to ensure seamless technical operation for all event stakeholders.
  • On Site Coordination and Support: Support onsite registration activities at AMIA events.

  • Must be able to work independently and take accountability for work product.
  • Must be able to coordinate activities across multiple calendars.
  • Must be able to draft and follow SOPs for recurring activities.
  • Must be able to proactively follow up on outstanding items.
  • Must be able to respond to inquiries about the status of activities and deliverables.
  • Must be able to research and investigate information necessary to the performance of duties.
  • Must be able to utilize the organization Board communication platform (Connect) and email.
  • Must be able to execute program objectives.
  • Must be able to cross train in other roles on the team for onsite execution.

  • Education: College degree in a related field or technical experience
  • Knowledge: 2+ years of Salesforce data management experience
  • Work Experience: 3+ years of technical experience in a membership organization working with associate management systems for event registration.
  • General Skills: Strong analytical skills with experience in business analysis, process documentation, and data analysis
  • Technical Skills: Proficiency in MS Office Suite required. Demonstrate experience in Salesforce and Fonteva Events platform.
  • Conditions: Ability to work effectively in a remote, cross-functional team setting. This position requires up to 25 days of travel annually.

Applications

To be considered, candidates must send their cover letter, resume and salary expectation to HR@amia.org.

Qualified candidates will be contacted for interviews. No telephone calls will be accepted.