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AMIA is a community committed to the vision of a world where informatics transforms people’s care. Over the last 35 years, the use of informatics has grown exponentially to improve health and to make better healthcare decisions. Today, informatics is the key to accelerating the current goals of healthcare reform.

AMIA operates in a completely remote work environment and in recent years has been recognized as a Top Employer of Choice for an Effective and Flexible Workplace as a winner of the When Work Works award.

AMIA is pleased to offer benefits that include fully paid medical, dental, long term disability, and life insurance in addition to a retirement program and an attractive paid leave plan.

AMIA operates in a permanent remote work environment.

Current Openings

Accounting Coordinator

This position will be responsible for the application of accounting principles and practices to a variety of accounting transactions in all aspects of the accounting function. These responsibilities will include but are not limited to Accounts Payable, Accounts Receivable, Account Reconciliations, General Ledger, Month- or Year-end closing functions and assisting with other financial reporting processes.

Based on the duties described below, this is a part-time, non-exempt, fully remote position. This position reports to the Vice President, Finance & Administration

  • Responsible for administering Accounts Payable functions to include preparation of payment requests, invoices, processing vendor payments, and ACH payments weekly or as needed.
  • Responsible for invoicing and recording entries for Corporate Partners, Sponsorships, and miscellaneous activities for the business development team.
  • Assist the Vice President of Finance with the company credit card reconciliation process. (i.e., BOA Credit Card Reconciliation – prepare reports for submission including receipts, business reason and GL code provided for all charges on the statements each month.)
  • Assist with the preparation of audit workpapers and support the annual audit process.
  • Prepare, electronically file 1099 reports at year-end.
  • Assist the Vice President of Finance in documenting SOPs for key accounting functions.
  • Responsible for record retention coordination for the Association.
  • Other projects as assigned.

Team and Company-Wide Responsibilities

  • Own member issues until resolved or until another team member accepts responsibility for issue resolution
  • Cross-train in other roles of the team - as appropriate
  • Actively participate in staff and department meetings
  • Aid and assist the team to accomplish planned work
  • Actively experiment to improve current systems and offer solutions/options when presenting problems
  • Resolve conflicts directly, quickly, completely, and be able to give and take feedback across all interactions
  • Communicate clearly by being clear, concise, well organized, and carefully proofread all correspondence
  • Share status/information on projects to assist other team members in their work
  • Communicate deadlines with lead-time for the team
  • Contribute to cooperative, healthy, team spirit
  • Communicate individual and team issues in a positive way
  • Proactively provide data and useful resources to staff
  • Deliver a high level of customer service for internal as well as external customers

  • Ability to work effectively in a member-focused, team-oriented environment
  • Ability to build, motivate and maintain an effective project team to accomplish project goals
  • Ability to manage and collaborate with internal staff
  • Ability to analyze situations, exhibit good judgment and make sound, ethical decisions
  • Ability to collaborate, cooperate and be flexible
  • Ability to plan and manage deliverables and costs
  • Ability to effectively communicate in oral and written form
  • Ability to think strategically and act tactically and proactively
  • Ability to re-prioritize assignments, change directions and deliver results
  • Ability to accept responsibility, criticism and correct problem situations
  • Exhibits initiative to grow the online learning program
  • Willing to take ownership for assigned work
  • Exhibits a commitment to excellence in member service and to the goals and values of AMIA

  • Education – Bachelor’s degree in accounting preferred or technical certifications with major course work in accounting or related field.
  • Knowledge – Knowledge of GAAP and FASB requirements as they apply to nonprofit associations preferred.
  • Work Experience – 2-3 years accounting experience including payroll, accounts payable, and accounts receivable.
  • Technical Skills – High proficiency with Microsoft Office Suite specifically Word, PowerPoint, and Excel. Experience with Sage Intacct and Salesforce preferred.
  • Conditions – Some travel possible for all staff meetings and annual symposium in November; possible occasional extended hours as required.

Membership Coordinator

AMIA is seeking a member centric membership coordinator. This position will serve as a point of contact for member inquiries, provide general administrative support to the membership team, facilitate member communications, manage data analytics, and support a highly responsive environment that reinforces member value both internally and externally.

The Membership Coordinator is responsible for providing administrative and member support.

Based on the duties described below, this is a part-time, non-exempt, fully remote position. This
position reports to the Sr. Manager, Individual Membership.

  • Serve as a primary contact for all members inquiries, including applications and renewals
  • Key contact for AMS system, facilitating requested changes and updates
  • Facilitate member analytics and reporting
  • Liaison with marketing and communications
  • Overall administrative support to membership team

  • Produces recurring reporting of all membership activities (Fonteva)
  • Coordinates with marketing and communications to ensure deadlines are on target and met for membership communications
  • Assists in annual membership cycle that drives and reinforces member benefits and community
  • Ensures ongoing and accurate updates in AMS system (Fonteva)
  • Responds to potential and existing membership requests through phone and email
  • Provides administrative support to membership team members
  • Collect and communicate member feedback to Senior Vice President
  • Other duties as assigned
  • Facilitate data analysis and reporting

  • Ability to work effectively in a member focused, team-oriented environment
  • Ability to participate on a project team to accomplish project goals
  • Ability to manage and collaborate with internal staff
  • Ability to analyze situations, exhibit good judgment and make sound, ethical decisions
  • Ability to collaborate, cooperate and be flexible
  • Ability to plan and manage deliverables and costs
  • Ability to effectively communicate in oral and written form
  • Ability to think strategically and act tactically and proactively
  • Ability to re-prioritize assignments, change directions, and deliver results
  • Ability to accept responsibility, feedback, and correct problem situations
  • Exhibits a commitment to excellence in member service and to the goals and values of AMIA

  • Education – College degree required; In lieu of a degree three or more years of experience may suffice.
  • Knowledge – Thorough understanding of member values and association environment.
  • Work Experience – 2+ years solid experience association database experience, email software
  • General Skills – Excellent analytical, creative, organizational, and customer service skills; demonstrated ability to work effectively in a customer focused, team-oriented environment; outstanding written and verbal skills; creative and strategic thinker with a strong intellect and proactive style.
  • Technical Skills – Proficiency in MS Office Suite required. Demonstrated experience in AMS and analytics reporting. Preference to Fonteva..
  • Conditions – e.g., Must be able to travel and have an understanding and passion for AMIA’s mission.

Applications

To be considered, candidates must respond with a resume and salary expectation to HR@amia.org. Please insert the job title in the subject line.

Qualified candidates will be contacted for interviews. No telephone calls will be accepted.