Career Opportunities at AMIA

AMIA is a community committed to the vision of a world where informatics transforms people’s care. Over the last 35 years, the use of informatics has grown exponentially to improve health and to make better healthcare decisions. Today, informatics is the key to accelerating the current goals of healthcare reform.

AMIA operates in a completely remote work environment and in recent years has been recognized as a Top Employer of Choice for an Effective and Flexible Workplace as a winner of the When Work Works award.

AMIA is pleased to offer benefits that include fully paid medical, dental, long term disability, and life insurance in addition to a retirement program and an attractive paid leave plan.

Current Openings

Accounting Coordinator

The Accounting Coordinator will be responsible for the application of accounting principles and practices to a variety of accounting transactions in all aspects of the accounting function. These responsibilities will include but are not limited to Accounts Payable, Accounts Receivable, Account Reconciliations, Payroll, General Ledger, Month- or Year-end close functions and assisting with other financial reporting processes.

Based on the duties described below, this is a part-time, non-exempt, fully remote position. This position reports to the Vice President, Finance & Accounting.

Responsible for administering Accounts Payable functions to include preparation of payment requests, invoices, processing vendor payments, and ACH payments weekly or as needed.
Responsible for invoicing and recording entries for Corporate Partners, Sponsorships, and miscellaneous activities for the Corporate Relations Team. E
Assist the Vice President of Finance with the company credit card reconciliation process. (i.e., BOA Credit Card Reconciliation - Review and reports are submitted, receipts, business reason and GL code provided for all charges on the statements each month.)
Assist in preparing and entering journal entries to record transactions. Prepare summaries and reports, where necessary.
Responsible for auditing the month end close folder to ensure all journal entries have proper supporting documentation and authorization.
Assist with the annual audit process. Provide support in dealing with auditors.
Prepare bi-weekly payroll, review and electronically transmit approved direct deposit payroll transactions, prepare including 401(k) transactions. Serve as the main contact for payroll-related assistance and information to staff and payroll services.
Prepare, file and distribute 1099 reports at year-end.
Assist the Vice President of Finance in documenting SOPs for key accounting functions.
Responsible for record retention management for the Association.
Other projects as assigned.

Education

Associates degree or technical certifications with major course work in accounting or related field.

Knowledge

Knowledge of GAAP and FASB requirements as they apply to nonprofit associations preferred.

Work Experience

2-3 years accounting experience including payroll and accounts payable.

Technical Skills

High proficiency with Microsoft Office Suite specifically Word, PowerPoint, and Excel

Conditions

Possible travel to annual symposium in November; possible occasional extended hours as required.

Database Manager

Database Manager to serve as the lead internal subject matter expert on the Association Management System (AMS) and all related integrations. The Database Manager will work across the organization to ensure the AMS meets the needs of the membership and individual departments. In addition, the Database Manager will be responsible for small projects as assigned by the director.

Based on the duties described below, this is a full-time, exempt, fully remote position.
Reports to the Senior Director, Information Technology.

Serve as the primary internal subject matter expert for AMIA’s AMS (Salesforce/Fonteva).
Work with Sr. Director for IT, business units and vendors to identify areas for improvement and implement enhancements.
Develop and manage custom reports that meet business unit reporting requirements.
Responsible for troubleshooting technical issues, bugs, or errors encountered by staff and/or members.
Create new fields, forms, and flows, as needed.
Assist in the testing of 3rd party integrations with the AMS and SSO. Monitor and troubleshoot, as needed.
Provide training and written/video documentation (SOPs) for staff to ensure consistent use of the database, according to data governance polices and standards
Contribute to the development of data governance policies and standards, including data definitions, data-related business rules, data trends, and testing methods. Ensure consistent application and data hygiene, including but not limited to deduping, data audits, and data consistency checks.
Monitor and administer AMS security, in coordination with the Sr. Director, IT, including adding and removing users and regularly testing for security issues.
Lead cross-functional teams to implement and maintain required enhancements of the AMS and reporting infrastructure to achieve business goals and objectives
Perform regular data hygiene activities in the AMS including but not limited to deduping, data audits, and data consistency checks.
Create and manage departmental dashboards to aid in KPI tracking
Manages smaller projects as assigned by the director. Project management activities include project initiation, planning, collaborating with the project team to execute against the plan, monitoring & controlling tasks and deliverables, and performing project closeout procedures.
Address or escalate to senior director any issues preventing projects from achieving objectives.
Other duties as assigned