AMIA 2022 Clinical Informatics Conference Registration

Registration is now closed. Thanks to everyone who joined us in Houston.

Full registration fees for members, non-members, and students cover all events except for designated affiliate events and selected special events. Please note the AMIA Conferencing Policies for Public Health and Safety.

Pricing

On-site

Pre-recorded Virtual Conference

The pre-recorded virtual conference registration includes access to the recorded presentations during the conference dates. This collection of presentations and slides includes oral presentations, most panels, posters, and were recorded in advance of the live conference. We will also make available slides from keynote presentations when possible. AMIA has added a speaker registration option for those who are not able to participate in the live activity in Houston.

Rates

Member Rates

Member rates apply to anyone who has a full AMIA membership for 2022.

Speaker Rates

All speakers accepted by the Scientific Program Committee are required to registered for the conference. AMIA has special rates for speakers including two ways to access the CIC: Onsite and Pre-recorded Virtual. Speakers who are not present in Houston will not have their content broadcasted from the podium.

This registration will allow their pre-recorded presentation and slides to be included in the virtual conference. Speaker rates apply to primary authors of all AMIA 2022 Clinical Informatics Conference accepted oral presentations, ignite-style talks, systems demonstrations, posters, and all panel and workshop presenters.

Speaker rates do not apply to secondary authors. Speakers choosing to register for the pre-recorded virtual conference need to contact Dasha Cohen to have presentations removed from the onsite conference program.

Student Rates

Student rates are for full-time students. They do not apply to part-time students. All students MUST present proof of student status including both a photocopy of a current, valid student ID plus a letter from the university/college registrar’s office verifying current full-time enrollment in a degree or post-doctoral program at the time of the AMIA 2022 Clinical Informatics Conference.

COVID-19 Protocol and Requirements for Attendance

AMIA requires all persons who wish to attend the AMIA 2022 Clinical Informatics Conference to be fully vaccinated against COVID-19. Fully vaccinated means at least two weeks have passed since having received the second dose of the Pfizer or Moderna vaccines, or a single-dose of the Johnson & Johnson Janssen vaccine.

AMIA requires masks inside the hotel for all AMIA 2022 Clinical Informatics Conference attendees (except as necessary when eating or drinking, or when giving a presentation).

Waiver of Liability: Attendance at indoor conferences like AMIA 2022 Clinical Informatics Conference may involve a risk of exposure to COVID-19. By registering for the AMIA 2022 Clinical Informatics Conference, registrants knowingly assume that risk. On behalf of yourself as well as your family and heirs, you hereby release from liability, and waive all claims against AMIA, its officers, directors, and employees for any harm, injury, and damage of any nature suffered by you should you contract COVID-19. You will comply with all applicable health and safety laws and directives, as well as any guidelines of AMIA.

View Current AMIA Conferencing Policies for Public Health and Safety.

Cancellation Policy

Cancellation of a conference registration does not constitute cancellation of a hotel room. Please be sure to handle both separately. Cancellation and refund requests must be received by AMIA in writing (e-mail your request to Lauren Koleszar, AMIA Meetings and Exhibits Manager at lauren@amia.org .

• By April 7, 2022: Full refund minus $50 processing fee.
• April 8 – May 5, 2022: 50% refund.
• After May 5, 2022: No refunds will be issued. However, registrations can be transferred to another member of your organization or to another AMIA meeting in 2022 or 2023.

Transfer of Paid Registrations Policy

Registrants who are unable to attend the meeting may transfer their registration to another person. Transfer of registration must be requested in writing and sent to Lauren Koleszar, lauren@amia.org. If a member registration is transferred to a non-member, that person will have to pay the difference between the member and the non-member rates.

Payment

Online registration is for credit card payments only. If you would like to pay by check, purchase order, or wire transfer (please include additional $25 for the wire transfer bank fees), mail the registration form to the AMIA office.

Consent to Use Photographic Images

Registration and participation in AMIA meetings and activities constitutes an agreement by the registrant to AMIA’s use and distribution of the registrant or attendee’s images or voice in photographs, videotapes, electronic reproductions, and audio record such events and activities.

Special Accommodations

Accommodations can be made for a variety of needs (breastfeeding, dietary, visual, hearing, mobility). Please contact Lauren Koleszar via email lauren@amia.org or phone 301-657-1291 as early as possible to discuss your needs.

AMIA Meeting Anti-Harassment Policy

AMIA is proud to be an organization of diversity and inclusion, and we want all members to have confidence in our collective commitment to efforts and actions that demonstrate that commitment regardless of age, disability, ethnicity, gender, gender identification, sexual orientation, race, or religion.

AMIA is committed to providing an atmosphere that is welcoming and that supports our goals for members to learn and grow professionally. Consistent with this commitment, it is AMIA policy that all participants at AMIA meetings will enjoy a welcoming environment that is professional, collegial, and harassment free. All participants at AMIA meetings are expected to behave in a courteous, professional and civilized manner and to refrain from demeaning, discriminating or harassing behavior or speech. This policy applies to all participants including attendees, speakers, sponsors, exhibitors, guests, staff and contractors.

Unacceptable behaviors include:

• intimidating, harassing, abusive, discriminatory, derogatory or demeaning speech or actions by any participant at an AMIA meeting and in one-on-one communications carried out in the context of the meeting.
• harmful or prejudicial verbal or written statements or visual images (including presentation slides) related to age, disability, ethnicity, gender, gender identification, sexual orientation, race, religion, or other personal characteristics.
• unwelcome and uninvited attention, contact, or physical harm;
• real or implied threat of professional or personal damage.

Individuals who experience, witness, or become aware of unacceptable behavior at an AMIA meeting should report the incident to an AMIA staff member. Any person who has suffered physical harm or believes their physical safety is threatened should notify venue security or call 911.

AMIA reserves the right to remove an individual from a meeting without warning or refund, to prohibit an individual from attendance at future meetings, and to take such other actions as deemed appropriate by the AMIA Board of Directors.