AMIA 2021 Annual Symposium Registration Information

Live Stream Selection

(Live Stream + Limited Digital Collection + Proceedings)

COVID-19 Protocol and Requirements for Attendance

View AMIA’s public health conference policies page.

AMIA requires all persons who wish to attend the AMIA 2021 Annual Symposium to be fully vaccinated against COVID-19. Fully vaccinated means at least two weeks have passed since having received the second dose of the Pfizer or Moderna vaccines, or a single-dose of the Johnson & Johnson Janssen vaccine.

AMIA requires masks inside the hotel for all AMIA 2021 Annual Symposium attendees (except as necessary when eating or drinking, or when giving a presentation).

Waiver of Liability: Attendance at indoor conferences like AMIA 2021 may involve a risk of exposure to COVID-19. By registering for the AMIA 2021 Annual Symposium, registrants knowingly assume that risk. On behalf of yourself as well as your family and heirs, you hereby release from liability, and waive all claims against AMIA, its officers, directors, and employees for any harm, injury, and damage of any nature suffered by you should you contract COVID-19. You will comply with all applicable health and safety laws and directives, as well as any guidelines of AMIA.

Member Rates

Member rates apply to anyone who has a Full AMIA membership for 2021.

Author Rates

Author rates apply to primary authors of all AMIA 2021 Annual Symposium accepted papers, posters, podium abstracts, and system demonstrations, and all panel and workshop presenters. Author rates do not apply to secondary authors.

Student Rates

Students must be enrolled in a degree or post-doctoral program at the time of the AMIA 2021 Annual Symposium. Students who graduate/complete their programs before October 30, 2021, are not eligible for the student rates. AMIA reserves the right to request proof of student status at any time between the receipt of registration and the start of the symposium.

Cancellation Policy

Cancellation of a conference registration does not constitute cancellation of a hotel room. Please be sure to handle both separately. Cancellation and refund requests must be received by AMIA in writing (e-mail your request to Dasha Cohen, AMIA Director of Meetings at dasha@amia.org. By September 10, 2021: Full refund minus $50 processing fee. Between September 11 and October 8, 2021: 50% refund. After October 8: No refunds will be issued. However, registrations can be transferred to another member of your organization or to your registration for another AMIA meeting occurring within 12 months.

Transfer of Paid Registrations Policy

Registrants who are unable to attend the meeting may transfer their registration to another person. Transfer of registration must be in writing and received by the AMIA office by October 18, 2021, or presented onsite.

Payment

Online registration is for credit card payments only. If you would like to pay by check, purchase order, or wire transfer (please include additional $25 for the wire transfer bank fees), mail the registration form to the AMIA office.

Consent to Use Photographic Images

Registration and participation in AMIA meetings and activities constitutes an agreement by the registrant to AMIA’s use and distribution of the registrant or attendee’s images or voice in photographs, videotapes, electronic reproductions, and audio record such events and activities.

Special Accommodations for Registrants

Accommodations can be made for a variety of needs (breastfeeding, dietary, visual, hearing, mobility). Please contact Dasha Cohen via email dasha@amia.org or phone 301-657-1291 as early as possible to discuss your needs.

AMIA Meeting Anti-Harassment Policy

AMIA is proud to be an organization of diversity and inclusion, and we want all members to have confidence in our collective commitment to efforts and actions that demonstrate that commitment regardless of age, disability, ethnicity, gender, gender identification, sexual orientation, race, or religion.

AMIA is committed to providing an atmosphere that is welcoming and that supports our goals for members to learn and grow professionally. Consistent with this commitment, it is AMIA policy that all participants at AMIA meetings will enjoy a welcoming environment that is professional, collegial, and harassment free. All participants at AMIA meetings are expected to behave in a courteous, professional and civilized manner and to refrain from demeaning, discriminating or harassing behavior or speech. This policy applies to all participants including attendees, speakers, sponsors, exhibitors, guests, staff and contractors.

Unacceptable behaviors include:

• intimidating, harassing, abusive, discriminatory, derogatory or demeaning speech or actions by any participant at an AMIA meeting and in one-on-one communications carried out in the context of the meeting.
• harmful or prejudicial verbal or written statements or visual images (including presentation slides) related to age, disability, ethnicity, gender, gender identification, sexual orientation, race, religion, or other personal characteristics.
• unwelcome and uninvited attention, contact, or physical harm.
• real or implied threat of professional or personal damage.

Individuals who experience, witness, or become aware of unacceptable behavior at an AMIA meeting should report the incident to an AMIA staff member. Any person who has suffered physical harm or believes their physical safety is threatened should notify venue security or call 911.

AMIA reserves the right to remove an individual from a meeting without warning or refund, to prohibit an individual from attendance at future meetings, and to take such other actions as deemed appropriate by the AMIA Board of Directors.