AMIA 2019 Annual Symposium Call for Participation

Informatics: From Data to Knowledge to Action

We invite you to contribute your best work for presentation at the AMIA 2019 Annual Symposium – the foremost symposium for the science and practice of biomedical informatics. The AMIA 2019 Annual Symposium, to be held in Washington, D.C., November 16-20, 2019, invites submissions from informatics researchers and practitioners around the world.

Under the overall theme of “Informatics: From Data to Knowledge to Action” the Annual Symposium will build on more than 40 years of sharing pioneering research and insights for leveraging information to improve human health. Topics of interest span the spectrum from deciphering the underpinning phenomena of disease, to managing information and communications for improving patient care, to tracking the health of populations. The AMIA 2019 Annual Symposium will consider poster, podium abstract, regular paper, student paper, panel, demonstration, and workshop submissions that showcase the latest innovations from the community of biomedical informatics researchers and practitioners. We look forward to receiving your submissions by Wednesday, March 13, 2019, and seeing you in November!

Elmer V. Bernstam, MD FACMI, Chair
Dina Demner-Fushman, MD, FACMI, Vice Chair
S. Trent Rosenbloom, MD, MPH, FACMI, Vice Chair
Laura K. Wiley, PhD, Vice Chair
Adam Wright, PhD, FACMI, Vice Chair

IMPORTANT! The submitting author will receive the decision notification from AMIA regarding the submission and, if accepted, will have to resubmit.  Once a submission is on the person’s record, it cannot be transferred to another individual. If you do not think that you will be with the same organization until July 2019, it may be better if someone else creates the actual submission.

By submitting to the AMIA 2019 Annual Symposium, all presenters agree that if their submission is accepted, they will register for the full conference at the designated author registration rate or for the day they are presenting at the daily registration rate.

SUBMISSION DEADLINE: WEDNESDAY, MARCH 13, 2019, 11:59 p.m. EST

Complete the online submission form as instructed and attach your submission formatted in compliance with the directions provided. Please review instructions and requirements for each of the major parts of a submission:

Each submission at the AMIA 2019 Annual Symposium, regardless of the type, will require one learning objective as part of the ScholarOne submission.

AMIA is accredited by the Accreditation Council for Continuing Medical Education (ACCME) to provide continuing medical education to physicians. AMIA also provides Nursing Continuing Education (CE) credits. As an accredited provider, AMIA must design our activities to inspire change. That change may be a difference in knowledge/competence, performance, or inpatient outcomes. Educational design in this environment includes creating “outcomes-based learning objectives.” Creators of content should ask themselves, “What do I want the learner to be able to do, or to do better, after participating in my session?”

To write a good learning objective, define the desired outcome of your presentation. Perform a needs assessment: what knowledge gap is your presentation going to fill? Then write the LO to address the gap you just identified.

Examples of well-written learning objectives:

After participating in this session, the learner should be better able to:

  • Understand the current issues in drug-allergy alerting systems, including high alert rate and low alert sensitivity, and be able to discuss and recommend several approaches to reducing drug-allergy alert burden in the electronic health records systems.
  • Learn challenges and possible solutions in creating and maintaining data elements for electronic health record systems across different clinical settings.
  • Learn the quality of clinical documents generated by speech recognition technology and understand errors in dictated clinical documents at different processing stages and their potential impact in patient care.
  • Formulate an approach to adoption of health information technology for the small physician group practice [From the AMA]

Examples of poorly-written learning objectives:

After participating in this session, the learner should be better able to:

  • Define the healthcare protocol for the treatment and prevention of Stage III and IV pressure ulcers and apply to your own practice [Too many verbs; can break it into: 1) Define the healthcare protocol for the treatment of Stage III and IV pressure ulcers; 2) Define the healthcare protocol for the prevention of Stage III and IV pressure ulcers; and 3) Apply this knowledge to their own practice. [From the Colorado Foundation for Medical Care]
  • Explain and discuss current initiatives and effective modalities to prevent incidence of complications such as infection or wrong-sided block. [This is a teaching objective. A learning objective on the same topic would be: “Prevent incidence of complications such as infection or wrong-sided block using current initiatives and effective modalities.” [From Winthrop University Hospital]
  • Become familiar with common eye problems. [The outcome is not measurable, there is no action the learner can take, and there is no context regarding the patient’s condition. Better LO: Screen for eye conditions commonly associated with type 2 diabetes. [From the AAFP]

Additional resource: Guide to Writing Objectives for Continuing Medical Education, from Case Western Reserve University School of Medicine: http://casemed.case.edu/cme/documents/learn_obj_jh09-12-05.pdf

The AMIA 2019 Annual Symposium will consider seven types of submissions: (1) Papers; (2) Student Papers; (3) Podium Abstracts; (4) Posters; (5) Panels; (6) Systems Demonstrations; and (7) Workshops. The general requirements for each type are listed here.

All submissions must conform to the format and presentation requirements described herein. Specific file formatting requirements as well as an example template are given below in the submission instructions section. Each submission should have up to three associated keywords to help in the selection of well-matched reviewers as well as organization of meeting sessions.

IMPORTANT! Deviation from the prescribed format, especially the number of pages and modifications of template margins or font sizes, may result in rejection of the submission without review. Except for podium abstracts, submitted work must be original and not previously published.

The same presentation content cannot be submitted simultaneously as different presentation types (i.e., it cannot be submitted as both a poster and as a podium abstract).

Sample templates: [Word] [LaTex]

Papers

Papers from all areas of biomedical informatics will be considered, with particular emphasis on those that align with the content themes for the AMIA 2019 Annual Symposium. Authors of accepted papers will have 18 minutes to present their work at the symposium including any question and answer period.

An individual may be a first author of only one paper submitted for consideration. Papers must not be in press or under consideration for presentation or publication elsewhere.

Papers must be formatted to be 5-10 pages (including all tables, figures, references, and acknowledgements (U.S. Letter; 8.5 x 11 inch) in length and include:

  • The names, academic degree(s), affiliations, and locations (city, state, and country, if international) of all authors
  • An abstract of 125-150 words summarizing the submission, which should also be entered into a text box in Step 2 of the online submission form
  • Optional illustrations (figures or tables)
  • References, if applicable

Student Papers

Students are invited to submit papers that describe complete or nearly complete research or development efforts in informatics that was primarily carried out by the student. All designated student papers follow paper format requirements and will first be reviewed through the standard review process, along with all other submitted papers. Student papers that are accepted will be presented in a regular paper session and included in the Annual Symposium Proceedings.

An individual may be a first author of only one student paper submitted for consideration. Student papers must not be in press or under consideration for presentation or publication elsewhere. Papers can only be submitted as a student paper or a regular paper, not both.

In addition, all accepted student papers will be referred to the Student Paper Advisory Committee (SPAC) for consideration for the Student Paper Competition. Eight student papers will be selected by the SPAC as finalists for the award competition and these eight papers will be presented at a special session. The eight finalist papers will be presented twice during the symposium. It is up to the submitting student to ensure that their paper is correctly identified as a student paper proposal.

Individuals, who as of March 1, 2019, are enrolled in a degree granting program or in an academic program, such as a medical residency or a post-doctoral fellowship, are eligible to enter a paper into the Student Paper Competition. Work performed as part of a large, collaborative effort is acceptable; however, the student paper will be judged on the student’s specific contributions to the project, which must be clearly delineated. Only individual students, not groups, may submit papers for consideration in the Student Paper Competition. Preparation of a manuscript must be entirely the work of the student, and single authorship is strongly encouraged. Co-authorship is usually limited to the student’s primary advisor. Entries from international students are encouraged. Papers submitted for consideration in the Student Paper Competition must adhere to the same requirements as described in the Papers category and, in addition, student authors must provide:

  • The name and address of the training program
  • Clear identification of the primary advisor of the student submitting the paper
  • All co-authors and a description of that particular author's contribution to the work
  • An attestation of the student's contribution to the manuscript with respect to the following items: (a) The text of the manuscript itself; (b) The data collected for any analysis; (c) The actual data analysis; (d) The review of the literature; (e) If a system was developed, the role of the student in the coding/development of the system; and (f) The evaluation of the results and the formation of the conclusion
  • The student will be asked to upload a PDF of the attestation letter signed by their primary advisor confirming items a-f above.

Podium Abstracts

The podium abstract format allows for the presentation of cutting-edge unpublished research that the author wishes to reserve publication rights for future consideration or outstanding work previously published in a peer-reviewed journal. Priority will be given to previously unpublished work. Authors of accepted podium abstracts will have up to 18 minutes to present their work at the symposium including any questions and discussion.

An individual may be the first author of only one podium abstract submitted for consideration in this category.

Abstracts will not be indexed in MEDLINE, enabling authors to submit their best work that is destined for future journal publication. Contributions may also consist of abstracts based on work published in peer-reviewed journals in the last year (i.e., publication after March 2018); however, works published as proceedings for other conferences will not be accepted. Citation of the previous work is required.

Submissions must be submitted as a two-page (including all tables, figures, references, and acknowledgements) (U.S. Letter; 8.5 x 11 inch) document and include:

  • The names, academic degree(s), affiliations, and locations (city, state, and country, if international) of all authors
  • A structured abstract must be submitted that includes the following sections:
    • Introduction – A short background and objective(s) of the study
    • Methods – Design, setting (if appropriate), patients or participants (if appropriate), interventions (if appropriate), and main outcome measurement
    • Results – Key findings
    • Discussion – Key Conclusions with direct reference to the foundational advancement or biomedical application of the work
    • Optional illustrations (figures or tables)
    • References
    • All podium abstract submissions must have a brief (50-75 words) abstract. The abstract paragraph does NOT have to be part of the document but must be entered on the submission website in the Abstract box in Step 2 of the online submission form.

Posters

Posters are the preferred format for presenting preliminary research or results of small-scale studies, illustrating and discussing innovative systems and services, describing experimental and in-practice projects and programs, reporting experiences with educational programs, and other dimensions of biomedical and health informatics. The poster sessions have been an increasingly vibrant and popular component of the symposium, offering direct access to the authors in a way not possible through podium presentations. Each accepted poster is displayed during one of the 90-minute poster sessions at the symposium. At least one author must be present at the poster session.

An individual may be a first author of only one submission for a poster presentation. Posters must reflect new work, and not reflect work that is in press or previously published elsewhere.

Your uploaded poster manuscript file must be submitted as a one-page (including all tables, figures, references, and acknowledgements) (U.S. Letter; 8.5 x 11 inch) document and include:

  • The names, academic degree(s), affiliations, and locations (city, state, and country, if international) of all authors.
  • A description of the problem addressed and specific purposes of the system, service, or project; or, in the case of original research, an overview of the methodology, evaluation results, and conclusions
  • Optional illustrations (figures or tables), which must fit in the one-page limit
  • References, if applicable
  • All poster submissions must have a brief (50-75 words) abstract. The abstract paragraph does NOT have to be part of the document but must be entered on the submission website in the Abstract box in Step 2. (Please DO NOT copy and paste the entire one-page document into that box)

Panels

There are two styles of panel presentations: (1) traditional (Didactic), and (2) active discussion (Interactive).

An individual may be the primary organizer of only one panel and may not participate on more than two panels total.

In recognition of AMIA’s commitment to diversity, individuals submitting panel proposals are encouraged to ensure that participating members represent a diversity of gender, race, ethnicity, as well as career level and thematic expertise as relevant to the topic of the panel. Diversity will be a consideration by the SPC when evaluating proposals.

Didactic Panel

Didactic Panel topics may be on a specific aspect of theory, application, or experience pertaining to any aspect of biomedical or health informatics, or may provide viewpoints that cut across traditional themes. Panels should have no more than four participants and a moderator (five people total). Panel sessions will typically consist of three 15 minute presentations, each followed by five minutes of questions, with 10 minutes for closing discussion. Panels are 90 minutes and panels should submit a list of discussion points that will be included in the last 30 minutes of the panel session to increase audience participation.

The uploaded panel manuscript file must not exceed a maximum of three pages (including all tables, figures, references, and acknowledgements) (U.S. Letter; 8.5 x 11 inch) and include:

  • The names, academic degree(s), affiliations, and locations (city, state, and country, if international) of the panel organizer and all participants.
  • An abstract of 150-200 words, describing the panel and its learning objectives, which should also be entered into a text box at the beginning of the online form to be used in the online and print programs.
  • A general description of the panel and the issue(s) that will be examined and a brief description of each panelist's presentation.
  • An explanation why the topic of this panel is timely, urgent, needed, or attention grabbing is required with a discussion of anticipated audience.
  • A list of discussion questions to enhance audience participation.
  • A statement from the panel organizer that all participants have agreed to take part on the panel.

Interactive Panel

This panel format aims to create an interactive event between the organizers and an active audience. To qualify for an Interactive Panel, the proposal must include a topic that is either controversial or is deemed to elicit varying opinions and questions, as well as active discussions. The Interactive Panel format is a short introduction by a moderator and positions statements of no more than four speakers to engage the audience (five people total). The Panel’s topic can be broad and potential topic include:

  • Discussion of a scientific topic or a topic of emerging importance to the informatics community.
  • Exploration of experiences including challenges in professional collaboration, unintended consequences, ethical dilemmas, or legal jurisdictions as a result of the application of informatics.
  • Exploration of novel technologies or applications that have the potential to be disruptive to the science or application of clinical informatics.
  • Discussion of political, societal, ethical aspects of health information technology, clinical informatics research, or recent technical developments.

The uploaded panel manuscript file must not exceed a maximum of three pages (including all tables, figures, references, and acknowledgements) (U.S. Letter; 8.5 x 11 inch) and must include:

  • The names, academic degree(s), affiliations, and locations (city, state, and country, if international) of the panel organizer and all participants.
  • An abstract of 150-200 words, describing the panel and its goals, which should also be entered into a text box at the beginning of the online form to be used in the online and print programs
  • The proposal should include a description of the intended audience, an introduction of the topic, the aim of the discussion, the specific contribution of each speaker, and expected discussion.
  • An explanation for the timeliness of the proposed topic of this panel is required.
  • A statement from the panel organizer that all participants have agreed to take part on the panel.

Systems Demonstrations

Systems demonstrations illustrate one or more aspects of a leading-edge system that is in use, under development, or at a testing or prototype stage. Each demonstration is 30 minutes long, including any questions and discussion.

An individual may be a first author of only one proposal for a systems demonstration.

Your uploaded systems demonstration manuscript file must be submitted as a one-page (including all tables, figures, references, and acknowledgements) (U.S. Letter; 8.5 x 11 inch) document and must include:

  • The names, academic degree(s), affiliations, and locations (city, state, and country, if international) of all presenters
  • An abstract of 150-200 words summarizing the proposal, which will also be entered into a text box at the beginning of the online form to be used in the online and print programs. The abstract paragraph does NOT have to be part of the document, but must be entered on the submission website in the Abstract box in Step 2. (Please DO NOT copy and paste the entire one-page document into that box)
  • A description of the specific purposes of the system, service, or project; the problems in health care practice, biomedicine, or research in informatics that it is designed to address; and the purpose or features of the system, service, or project that make it particularly innovative
  • A statement of the degree to which the system or service has been deployed, as of the date of submitting the proposal

Workshops

Half-day (3-hour) and full-day (6-hour) workshops are dedicated to in-depth treatment and collaborative discussion of special topics and interests of relevance to the broad biomedical informatics community.  These workshops are divided into two categories: (1) Instructional Workshops, focusing on knowledge base and competency development by participants; and (2) Collaborative Workshops, intended to support the creation and ongoing activities of communities-of-practice within AMIA. Workshops should have no more than five participants.

Instructional Workshops are limited to three hours in length, and should include a combination of didactic and interactive content delivery, as well as participant interaction. Such workshops should be designed to address the needs and interests of individuals at all levels of experience relative to the selected topic area(s), and be led by individuals with appropriate subject matter expertise. The SPC encourages proposals that will bring together individuals with similar or different roles in developing, implementing, or using informatics in practice, management, education, research, or policy. Further, the SPC seeks a balance between workshops that address essential core informatics theory and principles, with those that address practical applications, current issues, and emerging trends and developments in informatics, aligned with overall meeting themes.

Collaborative Workshops may be either three or six hours in length, and are intended to encourage participation and collaboration using mechanisms such as discussion forums (e.g., shorter didactic presentations or panels followed by group discussions), research forums (e.g., presentations and discussions related to scientific advancements in a targeted areas of informatics innovation and practice), or a challenge/competition (e.g., individual or group submissions addressing a specific topic or scientific/technical challenge).

Individuals submitting either type of workshop proposal are encouraged to coordinate their activities and submissions with one or more AMIA Working Groups (WGs) as a means of raising the profile of WGs and their constituents at the Annual Symposium.

The SPC may ask individuals proposing thematically similar workshops in an independent manner to integrate their submissions prior to acceptance.

In recognition of AMIA’s commitment to diversity, individuals submitting workshop proposals are encouraged to ensure that participating members represent a diversity of gender, race, ethnicity, as well as career level and thematic expertise as relevant to the topic of the workshop. Inclusion of students in workshops is especially encouraged. Diversity will be a consideration by the SPC when evaluating proposals.

Individuals proposing workshops should be available to present on Saturday, November 16, or Sunday, November 17, and should confirm their availability on each of those days.

Workshop proposals must not exceed a maximum of four pages (U.S. Letter; 8.5 x 11 inch) in length and include the following information:

  • A descriptive title for the workshop
  • An indication of the workshop type (i.e., instructional or collaborative) and suggested length for collaborative workshop proposals (3 or 6 hours)
  • The names, academic degree(s), affiliations, and locations (city, state/province, and country, if international) of all workshop faculty
  • A summary of 250 to 300 words that describes the content of the workshop
  • An outline of topics to be covered and description of interactive components of the workshop
  • Specific educational objectives or outcomes that participants can expect to achieve
  • A description of who should attend (e.g., clinicians, educators, leaders in healthcare or other organizations, researchers, policy makers, IT professionals)
  • A description of prerequisites knowledge that participant should have, if any
  • Indicate if the workshop instructional level is introductory, intermediate, or advance or a combination.  In the latter case, list the percentage of each level
  • Experience of the workshop instructors/leaders in in the targeted content areas
  • If applicable, an indication of WG affiliations for the workshop (including the names of the individuals within each WG providing a formal endorsement of the submission)

The AMIA 2019 Annual Symposium will be primarily organized around the six major areas of biomedical informatics, which reflect the spectrum of biomedical research and practice, from molecules to populations. Authors will be required to select one major thematic area of emphasis for their submission:

Cancer Informatics: Applications of informatics in the entire cancer care and research continuum including prevention, screening, diagnosis, treatment, recovery/survivorship and end-of-life care. Submissions may address problems ranging from molecules (e.g., molecular predictive or prognostic biomarkers) to populations (e.g., strategies for early detection in a population). Additional examples of relevant topics include, but are not limited to, informatics insights and applications to identify and reduce disparities in cancer outcomes, to monitor and improve care quality, to develop and train a cancer informatics workforce, to incorporate patient-generated data, and to facilitate cancer data interoperability and secondary use.

Clinical Informatics: The use of informatics in the discovery and management of new knowledge relating to health and disease. It includes management of information related to clinical trials and also involves informatics related to secondary research use of clinical data. Clinical research informatics and translational bioinformatics are the primary domains related to informatics activities to support translational research. Findings related to the design, development, and implementation and maintenance of state-of-the-art clinical systems, including electronic health records, standards and interoperability, clinical decision support, and effects on clinical quality, safety, and patient outcomes.

Clinical Research Informatics: The use of informatics in the discovery and management of new knowledge relating to health and disease. It includes management of information related to clinical trials and also involves informatics related to secondary research use of clinical data. Clinical research informatics and translational bioinformatics are the primary domains related to informatics activities to support translational research.

Consumer Health Informatics: Devoted to informatics focusing on multiple consumer or patient views. These include patient-focused informatics, health literacy and consumer education. The focus is on information structures and processes that empower consumers to manage their own health – for example health information literacy, consumer-friendly language, personal health records, mHealth, and Internet-based strategies and resources. The shift in this view of informatics analyzes consumers' needs for information; studies and implements methods for making information accessible to consumers; and models and integrates consumers' preferences into health information systems. Consumer informatics stands at the crossroads of other disciplines, such as nursing informatics, public health, health promotion, health education, library science, and communication science.

Public Health Informatics: Applications of informatics in areas of public or population health, including surveillance, prevention, preparedness, and health promotion. The scope of public health is broad, focusing on the health of people and communities where they live, learn, work and play. Informatics applied to public health can therefore take many forms, including interoperable information systems to analyze data for biosurveillance, inform outbreak management in a community, provide immunization decision support, evaluate public health programs, model the spread of disease, and create understanding into the epidemiology of disease.

Translational Bioinformatics: The development of storage, analytic, and interpretive methods to optimize the transformation of increasingly voluminous biomedical data, and genomic data, into proactive, predictive, preventive, and participatory health. Translational bioinformatics includes research on the development of novel techniques for the integration of biological and clinical data and the evolution of clinical informatics methodology to encompass biological observations. The end product of translational bioinformatics is newly found knowledge from these integrative efforts that can be disseminated to a variety of stakeholders, including biomedical scientists, clinicians, and patients.

The field of research and practice in biomedical informatics is as broad as the field of biomedicine and health care. Therefore, to facilitate the overall review process as well as support clustering of accepted submissions into meaningful sets, authors will be required to provide at least one, and up to three, keywords from the list below and up to five additional keywords that they feel best characterizes their work.

Administrative Systems
Aging in Place
Artificial Intelligence
Data Analytics
Bioinformatics
Biomarkers
Biosurveillance
Cancer Informatics
Casual Inference
Chronic Care Management
Clinical Decision Support
Clinical Guidelines
Evaluation
Change Management
Computational Biology
Controlled Terminologies, Ontologies, and Vocabularies
Data Mining
Data Science
Data Sharing
Deep Learning
Delivering Health Information and Knowledge to the Public
Diagnostic Systems
Disease Models
Drug Discoveries, Repurposing, and Side-effed Discovery
Education and Training
Global Heath
Healthcare Quality
Human-computer Interaction
Imaging Informatics
Implementation
Information Retrieval
Information Visualization
Internet of Things
Interoperability and Health Information Exchange
Knowledge Representation and Information Modeling
Legal, Ethical, Social and Regulatory Issues
Machine Learning
Mobile Health
Multimedia and Image Processing and Analysis
Natural Language Processing
Omics (genomics, metabolomics, proteomics, transcriptomics, etc.) and Integrative Analyses
Patient / Person Generated Health Data (patient reported outcomes)
Patient Engagement
Patient Safety
Personal Health Informatics
Pharmacogenetics
Phenomics and Phenome-wide Association Studies
Precision Medicine
Privacy and Security
Qualitative Methods
Reproducibility
Sequence Analysis
Simulation of Complex Systems
Social Media and Connected Health
Standards
Surveys and Needs Analysis
Systems Biology
Telemedicine
Terminology Systems
Tracking and Self-management Systems
Transitions of Care
Usability
Ubiquitous Computing and Sensors
User-centered Design Methods
Workflow

AMIA 2019 Annual Symposium submissions will be categorized as either: (1) foundational contributions to informatics methods (“Foundations”); (2) reports on the application of informatics in the context of health (“Applications”); or (3) discussions of policy topics influenced or impacted by informatics (“Policy”). Reflecting the often cross-cutting implications of informatics innovations, submissions may be categorized into multiple tracks simultaneously.

From the time that authors begin to prepare their papers, abstracts, or proposals, they should consider whether their principal results and insights would more aptly be presented as a foundational, applied, policy, or some combination therein.

Authors are in the best position to make a final decision about track at the time they wish to classify their contribution. Note that all track assignments by authors will be reviewed by the SPC and subject to reclassification in selected cases.

FOUNDATIONS

The Foundations track focuses on the conceptual and methodological advances that underpin the spectrum of biomedical informatics innovation. Contributions in this track should include work that presents progress in the generating, structuring, processing, managing, and analysis of biomedical and health information. Overall priority areas include the description and demonstration of methodologies that show promise in advancing the understanding and support of research and education in biological, clinical, and public health contexts.

APPLICATION

The Applications track focuses on innovations in the design, technology, implementation, use, and evaluation of information systems and knowledge resources across the full spectrum of health care - in acute, ambulatory, and chronic care settings, public health departments, libraries, educational centers, and homes. Contributions to this track should emphasize applications that work in the real world to solve problems that impact or characterize health and well-being.

POLICY

The Policy track focuses on informatics-relevant policies, policy recommendations, and policy evaluations, as well as the dependencies between informatics innovations and informatics policy. Priority will be given to those submissions that discuss informatics topics that may have either been influenced by policy decisions (e.g., Meaningful Use) or that may impact policy (e.g., 21st Century Cures). Contributions in this track should clearly identify policy implications and the role played by innovative informatics methodology.

Scope and Breadth of the Annual Symposium

Thoughtful classification of your submission helps to ensure that each submission is reviewed by persons knowledgeable about its content. In addition, it helps greatly in structuring the meeting sessions, allowing better grouping of papers and presentations by area of interest. We recognize that no classification system is perfect and ask you to use your best judgment in making the determination for which themes and keywords best reflect your submission’s content.

FILE FORMAT REQUIREMENTS

Your uploaded PDF file, must be in compliance with the requirements listed under each Category of Submission. Papers, podium abstracts, panels, posters, and systems demonstrations will appear in the AMIA 2019 Annual Symposium Proceedings. Adherence to the following requirements throughout all categories of submission ensures a consistency that facilitates the review process and proceedings.

Sample templates: [Word] [LaTex]

Please note: Submissions that do not meet the formatting requirements may be rejected without review.

The Submission is:

  • A PDF file.
  • A single column formatted document.
  • Adherent with the page length restrictions stated in the category descriptions. Please note that the page limit includes all tables, figures, references, and acknowledgements.
  • Formatted for U.S. Letter (8.5 x 11 inch) paper size with one inch margins left, right, top, and bottom.

And, the text within the Submission is formatted as follows:

  • Title is 14-point bold, centered, title case (using initial capitals for each word in the title other than articles and prepositions)
  • Below the title, are the names, credentials, institutions and locations of the author(s) or panelists, exactly as they are to appear in the online and print programs and the Proceedings, using 12-point Times New Roman typeface, single column, bold, centered, upper and lower case using appropriate capitals.
  • The main text of the submission is single-spaced in 10-point Times New Roman typeface, justified, one-column format.
  • Individual pages are not numbered
  • All caps, bold, italics, or underline are only used for emphasis
  • No track changes from word processing software

The format of credentials and other author information appearing in the online and printed materials is subject to revision by the AMIA office. It is the responsibility of the submitting author of each proposal to provide full and accurate information about all authors named.

Please note that all information in the Online Program, the Pocket Guide, the Mobile Event App, and the Proceedings Table of Contents – presentation title, author names, author affiliations, and the order in which the authors are listed – comes directly from the online form authors fill out in ScholarOne. Therefore, please enter everything exactly the way you would like it to appear. AMIA is not responsible for the information listed incorrectly or for any omissions in this step. Any complaints from your co-authors about the way they are listed or why they are not listed will be directed to you.

Reference Format

Bibliography and references must follow the Vancouver Style (see: www.icmje.org/index.html). Cite all references in the text, tables, or figure legends, using the following reference format: in the text, use eight-point superscript to indicate reference numbers; ten-point numbers in square brackets is an acceptable, although not preferred, alternative.

Under a centered heading “References” at the end of the submission, provide a list of references cited, in order of occurrence in the manuscript, and with titles using initial capital only. References must fit within the allotted page(s) for the respective submission categories. List all authors of any cited work when there are six or fewer authors; for more than six, list only the first three followed by “et al.”

Assessment Questions for Accepted Submissions

All presenters of accepted sessions will be required to develop multiple choice questions so that attendees may assess what they learned from your presentation. Upon initial acceptance of your submission, AMIA will send you a link for the submission of your questions. Final acceptance of your accepted submission will require submission of assessment questions. The inclusion of multiple choice questions is a requirement for educational activities designed for physician maintenance of certification. AMIA provides these questions to all attendees as: (1) a way for them to review the information you are sharing, and (2) a guide to what you presented for those attendees who were not able to attend your session. Note that poster presenters are not obligated to create questions to accompany their posters.

Industry Submissions

Industry-authored and industry-client collaborative papers, abstracts, panels, demonstrations, and posters are welcome for submission as described above. No special submission designation is required. All industry submissions will be considered according to the standard review process. However, particularly in this type of submission, AMIA is concerned about the issue of bias. We caution health informatics industry owners and employees not to use this Call for Participation (CFP) as an opportunity to market a specific product or company. You may use this CFP to present content:

  • Not related to the business lines or products of your company
  • Focusing on basic science research or to the processes/methodologies of research
  • In a role as researcher or technician, focusing on the evidence for safe and proper use of a product

In terms of the potential for bias in these types of presentations, AMIA prefers the industry-client collaborative submission to the industry-authored submission.

SUBMISSION DEADLINE: WEDNESDAY, MARCH 13, 2019, 11:59 p.m. EST

 


AMIA 2019 Annual Symposium Sponsors


AMIA Working Group Supporters (NIWG)


Student Paper Prize